Office Assistant

Arcadius

  • Brussel
  • Vast
  • Voltijds
  • 1 maand geleden
Korte omschrijving A prominent real estate investment firm in Brussels, specializing in high-potential value-add and core real estate investments in Belgium and Luxembourg, is seeking an Office Assistant to join their team.Je functieAs an Office Assistant, your main responsibilities will consist of:Reception:
  • Welcoming visitors and preparing meeting rooms
  • Managing phone calls, emails and agendas
  • Handling Belgian and Luxembourgish mail
Office Management:
  • Managing office supplies and invoices
  • Controlling supplier contracts
  • Managing pantry, IT supplies, and orders
Secretarial Duties:
  • Copying, scanning, and filing documents
  • Organizing meetings and updating databases
  • Archiving and preparing annual binders
CEO Assistance:
  • Handling correspondence and preparing presentations
  • Managing business trips and personal invitations
  • Organizing events such as MIPIM and team buildings
Accounting assistance:
  • Entering payments and reconciling visas
  • Invoicing for rentals and parking
  • Assisting with annual audits and VAT recovery
Legal assistance:
  • Preparing meeting minutes and documents
  • Assisting with capital increases and contracts
  • Updating company and shareholder lists
Asset Management Assistance:
  • Verifying rents and assisting with reports
  • Managing green certificates and property taxes
  • Supporting marketing efforts and lease management
Je profielThe ideal Office Assistant:
  • is proficient in Dutch, English and French.
  • has a Bachelor's degree or equivalent qualification.
  • is proficient in MS Office suite (Word, Excel, PowerPoint, Outlook).
  • has excellent organizational and communication skills.
  • is a good multitasker and is stress-resistant.
  • can meticulously handle data.
  • is eager to learn.
  • will be able to handle confidential information with discretion and confidentiality
Onze opdrachtgever Our client is a Brussels-based sustainable real estate investment fund manager, driven by responsible investment principles, who aim to create lasting economic value and community growth. With a focus on sustainable development goals, our client aligns its investments with UN targets, including infrastructure, cities, and energy consumption. With over a decade of experience, it offers end-to-end property investment solutions to institutional investors, earning a reputation for reliability and trustworthiness.Onze opdrachtgever biedt
  • A very varied job.
  • Regular working hours: Monday to Friday from 9:00 to 17:00 (38 hours per week).
  • No overtime required.
  • 24 days of annual leave.
  • Competitive salary.
  • Additional benefits, including meal vouchers, health insurance (for employee and children), group insurance, transportation allowance and significant bonus.
  • Opportunity to work in a prestigious sector.
  • Working in a small team with open communication.
  • Very good atmosphere.
  • Given the nature of the job, homeworking is not permitted.

Arcadius