Executive Assistant

• Schedule meetings and appointments for senior directors.
• Track important dates and deadlines.
• Coordinate with the broader team to plan meetings and events.
• Follow up on budget-related tasks:

• Office budget tracking
• Department budget monitoring
• Expense management for senior directors

• Take and distribute notes from team meetings.
• Manage and update the GAP Brussels distribution list.
• Act as the primary point of contact for internal and external parties, including partners, stakeholders, Diegem site staff, and suppliers.
• Serve as liaison for stakeholders and external partners.

• Organize all aspects of travel for the senior directors, including:

• Booking flights, accommodations, and transportation (home-airport-hotel) using Amex Travel.
• Preparing and distributing detailed travel itineraries through Amex or relevant travel providers.

• High School diploma or equivalent education required.
• 4-6 years of professional experience in an executive assistant or administrative support role.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Proven ability to manage complex schedules, budgets, and travel arrangements.
• Fluent in English; knowledge of additional European languages is a plus.
• Comfortable working independently and collaboratively in a high-pressure environment.

Panda International