Events and Administration Associate

ENAR - European Network Against Racism

  • Brussel
  • € 2.735 per maand
  • Training
  • Voltijds
  • 14 dagen geleden
Events and Administration AssociateENAR - European Network Against RacismBrussels, BelgiumDeadline for applications: 14 September 2025 (midnight Central European Time)The European Network Against Racism (ENAR aisbl) is a pan-European anti-racist network. We advocate for racial equity and justice across Europe and play a leading role in facilitating cooperation among civil society anti-racism actors in Europe.Our mission: we work to build an inclusive society that achieves equality, equity, as well as solidarity and well-being for all. To achieve this, ENAR specifically works to combat racism and discrimination based on colour, ethnicity, national origin, nationality, religion, culture, language or legal status. We envision an inclusive society and economy that embrace equality and diversity and the benefits of a racism-free Europe. Our team is located in Brussels, but you would be working together with our 150+ member organisations based all over Europe.To achieve this vision, ENAR is looking to recruit an Events and Administration Associate.You’ll be working as part of our Finance and Operations team but will have contact with the whole organization, as well as its members. A big part of the job will be for events organised by the Network Development team.Reporting to the Finance and Operations Manager, you will be tasked with organising the logistical aspects of events from A to Z, including being the primary contact with suppliers, communications with participants, follow up of reimbursements etc. As well as supporting the administration team in overseeing the office space and the team’s needs.Base Salary: € 2735.16 gross employee per month
Reports to: Finance and Operation Manager
Experience: Minimum 1 year
Working hours: Full time 38 hours/week
Contract: 1 year with possibility of renewal into open ended contract following evaluation
Where based: Brussels (candidates should reside in Belgium or be willing to relocate).
Start: October 2025YOUR RESPONSIBILITIESAs our Events and Administration Associate we are looking to you to:Event Management:
  • Manage the logistical organisation of all ENAR meetings and events and coordinating with suppliers for these activities;
  • Source and map suppliers and venues that are fit for purpose, cost-effective, and in accordance with our values;
  • Oversee event budgets and ensure cost-effectiveness;
  • Serve as the primary contact for event service providers;
  • Collaborate with Network team in managing event registrations and communications with participants before, during, and after the events;
  • Use ENAR CRM platform (GlueUp) for email campaigns and events registrations;
  • Support to the Finance team by processing reimbursement requests from participants;
  • Support the Network Development team and the Operation team in reporting.
Administration support:
  • Arrange travel for team and board members as needed and according to budgetary guidelines;
  • Follow up with providers and other stakeholders on financial documentation;
  • Manage correspondence (emails, letters, packages, courier services).
Office management support:
  • Support to reception of visitors and logistics related to internal meetings;
  • Manage office supplies, equipment, and maintenance services;
  • Liaise with vendors, service providers, and landlords/building management;
  • Monitor and control inventory to avoid shortages or excess.
PERSONAL REQUIREMENTS AND SKILLS
  • 1-2 years of formal or informal experience in similar role;
  • Excellent command of written and spoken English, additional languages such as French or Dutch are a distinct advantage to liaise with Belgian-based suppliers;
  • Strong organisational and time management skills;
  • Strong written and verbal communication competences;
  • Adaptability and problem-solving skills;
  • Keen interest in event logistics and administration;
  • Team-oriented mindset and willingness to collaborate with others;
  • Social justice and civil society experience are a plus;
  • Commitment to ENAR’s cause and genuine interest in supporting its mission.
REPORTING DUTIESThe Associate officer reports to the Finance and Operation Manager.ENAR aisbl strives for a diverse staff and ensures that opportunities offered are accessible to all regardless of gender, age, race or ethnicity, religion or belief, disability, sexual orientation and gender identity. ENAR encourages members of groups which are affected by racism and related discrimination to apply for this post.APPLICATION REQUIREMENTSA complete application contains: ;
Form 1 will not be shared with the selection committee until the interview. Please send it in pdf format. ;
Please make sure that Form 2 is anonymous. Do not write your name or any identifying information on this form and send it in pdf format.CVs or European application forms won’t be accepted. You are required to use the ENAR application forms. You can download the application forms on our website.All applications should be submitted via e-mail to by 14 September 2025 (23:59 Central European Time). Candidates should ideally be available for interviews conducted on the week of 6 October 2025.Please write ‘Application Events and Administration Associate + your full name’ in the subject line of the email message.All information given in the application will be treated in a confidential manner.The recruitment process will include an interview. The selected candidate should preferably start in November 2025.Don't forget to mention EuroBrussels when applying.Share this JobMore Job SearchesUnsubscribe any time: more atConsumers, Public Health and Food Safety (14) Economic and Monetary Affairs (17) Energy (8) Environment (12) External Relations and Development Aid (3) Human Rights and Democracy (9) Internal Market and Business Regulation (8) Justice, Freedom and Security (10)"Thank you for the easy and professional service you gave us. We had a very good response."

EuroBrussels