For a client located in Ixelles, Daoust is looking for a part-time (3/5) Office Manager.The office manager keeps the office running smoothly by carrying out a range of administrative, financial and managerial tasks.The position requires a detail-oriented and organised professional looking for a meaningful role where you can make a difference in the lives of young people.HRPlan annual days of leave and record them, send reminders to staff and organise bank holidays replacementsPrepare contracts for staff and interns (CIP, Eurodyssee, Erasmus+, etc.) and securely maintain and record documentation (contract, references, etc.)Ensure all staff are registered on joining the Office (including CIPs) and enrolled in benefits schemes with appropriate records kept.Ensure that our client is compliant with Belgian Health & Safety legislationOffice managementManage and supervise daily offi ce operations, including maintaining offi ce supplies, equipment, and premisesLogistical support for training, events, working groups and meetingsControl/create the service contracts when necessary and deals with contracts and suppliers (Energy providers, cleaning companies, etc.) if required (not expected to change)Implement and maintain administrative and legal procedures and organise and stores records adequately (digital records)General administrative support: greet visitorsFinancial and AccountingMake sure the eInvoice system works and liaise with our partners, etc. to implement the system.Process invoices and prepare payments according to internal procedures and legal requirementsLiaise with the accountant and auditor and make sure the company complies with its legal and regulatory requirements (VAT declarations, audits, etc.)Send the invoices to the accountant in a timely mannerFollow-up transactions in the office KBC bank account.Check staff expenses compliance, including the use of office Mastercards, and flag problems to the directorTon profil:TOP skillsAbility to communicate fl uently in both languages English and French or English and Dutch (speaking and writing).Up-to-date knowledge of Belgian employment and ASBL legal obligationsKeeping up to date with regulatory or statutory changes and policies that might affect the organisation.Basic accounting skills and budgeting skillsAbility to look forward, anticipate needs, and plan accordinglyAbility to maintain a high degree of professionalism in allQualifications and Experience● Relevant qualification in office management is essential (for example, Bachelor or higher in office management, business administration and other relevant qualifications)● Professional experience in a similar role (office manager, office administrator, etc.)● Experience in a multicultural environment is an assetNotre offre:We offer you a replacement contract (3/5 part-time) for a maternity leave starting in October and ending at the end of August 2026.A propos de Daoust:Travailler te rend fier ? Alors Daoust est l'entreprise qu'il te faut !Une belle aventure caractérisée par nos valeurs, notre vision d’avenir et notre volonté d’inscrire l’entreprise dans la continuité. Nous accordons beaucoup d’importance tant à la qualité de nos services qu’à nos divers engagements, notamment écologiques. Raison pour laquelle nous sommes fiers d’être reconnus comme Top Employer depuis 5 ans ; et d’avoir reçu le label CO2 Neutral en 2023. Partenaire incontournable de l’emploi en Belgique, Daoust t’accompagne à chaque étape de ta carrière, que ce soit grâce à l’Interim & Recruitment, le Home Services ou le Career Management.
