Executive Assistant (Brussels)

• Process and monitor incoming and outgoing email correspondence
• Provide administrative support including management of diaries, phones, proactive email management (actioning, filing, forwarding) and ensuring managers are well prepared for meetings.
• Prepare and manage written complex communications including correspondence, email, letters, memos, reports, spreadsheets and other documents as required.
• Agenda management of highly flexible and demanding schedules and accommodation across multiple time-zones.
• Act professionally and effectively as a representative of the organisation in all communications, including managing screening incoming and outgoing communications (telephone, electronic, hard copy and in person) and ensuring a positive and responsive approach at all times.
• Process and handle phone calls, check invoices, provide support to the manager's team
• You independently manage all correspondence, telephone conversations and meetings. In addition, you ensure that the Line Manager is kept informed of everything!

• You are highly organized and able to manage priorities;
• You have very good written and oral communication skills;
• You are autonomous and appreciate teamwork;
• You are flexible and dynamic;
• You are stress resistant;
• You show precision and pro-activity in your work;
• discretion is one of your most important assets.
• You can multitask

• You have a bachelor degree in Administration related field or equivalent by experience in an office management role.
• You are fluent in French / Dutch and English
• Advanced knowledge of Microsoft Word, Excel, Outlook, and ability and willingness to learn new software packages as required
• Demonstrated initiative and proactive approach to customer service, internal and external
• Able to cope with shifting work priorities and the ability to prioritize work, must be able to meet deadlines in a fast-paced quickly changing environment.
• Ability and willingness to learn new skills and take on new tasks, as required
• Proven track record and ongoing focus on timeliness, accuracy and punctuality
• Ability to communicate, influence and build effective relationships at all levels of the business with a particularly strong internal customer focus
• Demonstrated initiative, flexibility and self-management skills and proven capacity to work in a small team with limited supervision.

• An attractive remuneration package including a salary in line with the market, flexible mobility advantages, teleworking, health & group insurance, meal vouchers, ….
• A career enhancement programs that serve not only to ensure that you are constantly learning and improving but also that give you the possibility to expand your career horizon
• A dynamic working environment with innovative colleagues supporting your endeavors (ideas, projects, goals, ambitions)
• Possibility to work on complex projects both on local as an international environment
• Remain locally anchored for the coming years or dare for an international career opportunity within the group

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