Workplace and HR Coordinator

Vyntra

  • Mechelen, Antwerpen
  • Vast
  • Deeltijds
  • 9 dagen geleden
At Vyntra, we're looking for a proactive, energetic, and highly organized professional to join our team as a Workplace & HR Coordinator.This hybrid role combines office operations, event coordination, HR administration, and practical employee support. It's a key position that keeps our Mechelen office running smoothly and helps create a positive experience for our people.You'll be the go-to person on site — supporting colleagues with office logistics, fleet management, day-to-day operational needs, and onboarding/offboarding tasks. The ideal candidate enjoys variety, thrives under pressure, and is confident managing expectations while keeping things running seamlessly.This is a part-time role (20 hours per week, Monday to Thursday, 9:30–14:30), with some flexibility required for special events such as town halls.Key ResponsibilitiesOffice Operations & Facilities
  • Manage reception, mail, stock, building access, and keys
  • Support office logistics, including meetings and town hall organization
  • Oversee company car fleet administration
Employee Experience & Support
  • Provide practical and administrative support to the Mechelen team
  • Assist colleagues with HR and office processes
  • Support internal communications, team engagement initiatives, and office events
HR Administration
  • Handle onboarding and offboarding administration (equipment, access, welcome activities)
  • Maintain accurate employee records and HR documentation
Key RequirementsExperience & Background
  • Skilled in managing multiple tasks and handling changing priorities in office administration and HR support
  • Experience in a similar busy office role, or another fast-paced environment such as hospitality, where managing multiple stakeholders is the norm
  • Comfortable working independently and taking ownership of responsibilities
Skills & Attributes
  • Excellent organizational and multitasking skills
  • Confident in setting boundaries and prioritizing tasks
  • Strong interpersonal and communication skills
  • Proficient in MS Office and HRIS tools (e.g., Personio)
Languages
  • Fluency in Dutch and English is required
What We Offer
  • A part-time position (20 hours per week) with set hours and flexibility for occasional events
  • A supportive, collaborative, and international team environment
  • Autonomy and ownership in running the Mechelen office day to day
  • A modern office with excellent transport links (next to Mechelen train station, with parking available)
  • Flexible and family-friendly working conditions
  • Competitive salary and benefits
  • Opportunities for learning, development, and growth within Vyntra

Vyntra