Personal Assistant - Intellectual Property/IT Department
Allen & Overy
- Brussel
- Vast
- Voltijds
We are looking for a full-time personal assistant (37.5 hours/week) to provide vital support to a small and dynamic team of IP and tech lawyers in the Brussels office of one of the world's leading law firms. The department focuses on dealing with legal questions at the intersection of law and technology.You will interact and cooperate with highly qualified lawyers in a demanding and collegial working environment, allowing them to focus on their legal work. This is a great opportunity for an energetic and ambitious professional who is willing to make a substantial contribution to the success of the team and the firm in a multilingual, sophisticated and rewarding working environment.Role and responsibilities
You will be the lawyers' first port of call and their “rock” for a wide variety of queries and requests, and as such, your role involves a multitude of tasks:
- Extensive and proactive email and calendar management. This includes managing and filtering incoming mails and telephone calls, scheduling appointments and conference calls, booking meeting rooms and restaurants, and liaising with our dedicated agent for travel and hotel reservations;
- Preparing, processing and virtual filing of correspondence, legal documents;
- Final editing of texts in impeccable Dutch, French and English;
- Creating high-impact presentations for meetings and seminars;
- Liaising with our marketing department for the organisation of client events and the preparation of mailings; follow up of the billing process with our accounting department;
- Mature attitude and resilience, with the drive to show initiative and to get things done, and the ability to cope with an extensive and variable workload.
- Bachelor's or master's degree, or minimum 5 years' experience in a similar role;
- Native speaker of Dutch and/or French with an excellent command of English (spoken and written) and with very good Microsoft Office skills;
- Ability to prioritize with good organizational and communication skills;
- Eye for detail and quality, solution minded, autonomous, flexible, helpful and reliable.
We believe our positive, team-oriented culture sets us apart. You will be embraced by a diverse, open-minded, talented, multicultural team challenging you to bring out the best version of yourself. The focus will be on your personal and professional development.In addition, we offer a highly competitive remuneration package in line with your qualifications and experience (including luncheon vouchers, an employee assistance programme (EAP), the opportunity for personal and professional development, in-house self-service restaurant, free public transportation, an insurance package, extra-legal holidays, sports facilities etc.).
Application process
Please upload your CV and cover letter by clicking 'apply for job'. We look forward to receiving your application.Area of expertiseIntellectual propertyOfficeBelgium - BrusselsWorking arrangementHybrid (combination of office & remote working)